Cleaning invoice template
Cleaning invoices get paid late for three boring reasons: no number, no terms, and a line item the client cannot recognise. This template fixes all three. Add lines, set your tax rate, print it, and keep the numbering sequential.
Before you invoice
- Number invoices in one unbroken sequence
- Write line items the client will recognise from their own diary
- Agree terms before the first visit, not with the first invoice
After you send it
- Send it the day the work finishes
- Chase at day one past terms, politely, in writing
- Stop work before the debt exceeds one month
| Description | Qty | Unit | Amount | Remove |
|---|---|---|---|---|
| $330.00 | ||||
| $60.00 |
- Subtotal
- $390.00
- Tax%
- $0.00
- Total due
- $390.00
Line items a client recognises
'Cleaning — August' invites a query. 'Fortnightly house clean, 3 bed 2 bath — 6 and 20 August' does not. The rule is simple: a line item should match something in the client's own calendar.
Quantities matter for the same reason. Two visits at $165 is checkable; $330 is a number to be argued with.
Terms, numbering and the boring stuff that gets you paid
Net 14 is normal for residential; commercial clients will often insist on net 30 and sometimes on their own portal. Whatever the terms are, they belong on the invoice, not in a memory of a conversation.
Keep one unbroken invoice sequence across the whole business. Gaps and duplicates are the first thing an accountant, an auditor or a court asks about.
Tax on cleaning services
Whether cleaning services are taxable depends on the state, and in several states it depends on whether the property is residential or commercial. This template has a tax field rather than a rate baked in, precisely because there is no national answer.
Check with your own state's revenue department before you invoice, and keep the answer in writing. Getting it wrong is recoverable; getting it wrong for two years is not.